POLICIES AND PROCEDURES
Walker Community Action Alliance
·“Conflict of Interest Policy”: See attachment 1.
· “Privacy Policy”: See attachment 2.
·“Whistleblower Policy”: See attachment 3.
·Voting By Mail: Voting by mail may be used for amendments to the by-laws, and for such other important matters as the organization may order to be voted on in this way. If an amendment to the by-laws is to be voted on by mail, a printed copy of the proposed amendment is mailed to every member with the words “yes” and “no” printed underneath, or on a separate slip, with directions to cross out one of them, and return in the enclosed envelope, upon which should be printed the words, “Ballot for Amendment to By-laws.” The signature of the voter must be either on the ballot or on this envelope, and be sealed and enclosed in another one addressed to the secretary, or to the chairman of the tellers, so that the inner envelope will not be opened except by the tellers when the votes are counted. A vote by mail will close ten (10) days after the date of the initial mailing. By mail cannot be a secret ballot, as it is necessary for the tellers to know by whom each vote is cast.
·Voting By Email: Voting by Email may be used for election of officers, and for amendments to the by-laws, and for such other important matters as the organization may order to be voted on in this way. If an amendment to the by-laws is to be voted on by email, a copy of the proposed amendment is emailed to every member with the words “yes” and “no” printed underneath, or on a separate page, with directions to “reply” to the email and mark either “yes” or “no”. Record must be kept that proves that every member is mailed the exact information on which to vote. The secretary, indicating the vote of each individual member must maintain on file proof of responses. The results of all measures voted upon must be delivered to all members and then filed with the other minutes of the organization. Unless otherwise stated in the email requesting a vote on a matter, members have five days (5) in which to respond with a vote and to be included. Voting by email cannot be a secret ballot, as it is necessary for the secretary to know by whom each vote is cast.
·Electronic Voting: In teleconference or videoconference meetings, voting shall be by roll call only.